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Graduate School of the KIT

Frequently Asked Questions

 

For Aspiring Applicants - applicants who are planning to apply

For Successful Applicants - applicants who already have received their letter of admission

For Aspiring Applicants

1. Details About the Program

What is the curriculum like?

What are the specializations offered?

Does the program include an internship or work-placement scheme?

What are my job perspectives after graduating?

Will I be guided and offered help when I arrive in Karlsruhe?

What are the costs? Are there scholarships?

 

2. Application Process

What are the general admission requirements?

Application: What do I have to send to Karlsruhe School of Optics and Photonics?

Where can I check my application status?

Is there any chance of transferring or considering my previous admission for KSOP to the upcoming semester?

What is meant by "certified copy of qualification for university entrance"?

What can I do to strengthen my profile before applying for the course?

I already have a Master degree. How do I apply?

I am currently a university student and want to join Karlsruhe School of Optics and Photonics.
How do I apply and what about credit transfers?

My official results are not out yet! Can I apply?

When does the program start and is there an application deadline?

I want to apply for the winter term but in the online application is only an option for the summer term.

 

3. Language Requirements

What are the language requirements?

Are German language skills mandatory?

Can I send my documents now without the APS certificate and provide it later if I am admitted? 

What is your last deadline for handing in the TOEFL or IELTS examination score?

What is the TOEFL Institution Code?

 

4. Scholarships

What are the costs? Are there scholarships?

How do I apply for the KSOP scholarship?

When do we receive an answer about the scholarship?

 

5. Dates & Deadlines

When does the winter term usually start?

When does the program start and is there an application deadline?

What is your last deadline for handing in the TOEFL or IELTS examination score?

 

 

 

 

 

 

 

 

 

 

 

 

What is the Curriculum like?

Here you can find out what the Curriculum looks like. The Module Manual describes the structure and courses in detail.

 

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What are the specializations offered?

During a 2-year master course you can specialize in following majors:

  • Optical Systems
  • Biomedical Photonics
  • Solar Energy
  • Advanced Spectroscopy
  • Photonic Materials & Devices

For more information on the related research to the specializations, please refer to the “Research Areas “. You can find the lectures offered in the curriculum of the third semester.

 

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What are the general admission requirements?

Here you can find the general admission requirements

 

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What are the language requirements?

  • For applying and studying in KSOP it is not necessary to speak German. All courses are offered in English and applicants have to keep in mind they have to understand enough English to actively participate in the classroom. Please check the admission requirements.
  • However if you already studied the German language, it shows that you are really interested in studying in Germany and in the German culture. It will help you to get along well in your daily life. Also it improves your chances to get a high level internship, master thesis or finally a job in one of our partner companies. To enhance your language training, German courses at different levels are offered.
 

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I already have a Master degree. How do I apply?

Please apply normally like all the other applicants, with your university transcripts and letters of recommendation from two lecturers/ tutors from your previous university.

 

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I am currently a university student and want to join Karlsruhe School of Optics and Photonics.
How do I apply and what about credit transfers?

Please apply normally like all the other applicants.The same deadline applies for all applicants for that particular year.
After you have been formally admitted to the Master of Science program, you can start applying for credit transfers but there is no guarantee that your credits will be transferable.

The , processes credit transfer applications. The following documents will be required: 

  • university transcripts
  • official detailed course descriptions from your previous university

If you want to transfer to KIT directly, please contact the KIT International Students Office (not part of Karlsruhe School of Optics and Photonics).

 

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My official results are not out yet! Can I apply?

If the Bachelor degree is nor yet available at the closing date for applications but will be completed before the registration, candidates can apply with a preliminary transcript of records.

 

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Application: What do I have to send to Karlsruhe School of Optics and Photonics?

Please check the application information for German and international students.

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What is meant by "Certified copy of qualification for university entrance"?

 

In every country you need to fulfill requirements so that you can study at a university, e.g. a high school diploma. In some countries pupils need to complete high school and take an extra test which qualifies them to study at a university.

 

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Can I send my documents now without the APS certificate and provide it later if I am admitted?

The APS certificate has to reach KIT until the application deadline.

 

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Is there any chance of transferring or considering my previous admission for KSOP to the upcoming semester?

Unfortunately there is no possibility to defer your admission to the next term. You need to apply again as the letter of acceptance is only valid for one intake.

 

 

 

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I want to apply for the winter term but in the online application is only an option for the summer term.

 

Please select "summer term" in the online form and when have printed the completed form, just cross out the "summer term" and ad in handwriting "winter term". Your application will automatically be categorized for the winter term as the KSOP master program only starts in October each year. 

 

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When does the program start and is there an application deadline?

The program starts in the winter term, beginning of October each year. The application is possible in the period from January to April 30 each year. It is important that your complete documents reach KIT by April 30 the latest.

 

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When does the winter term usually start? 

The winter term starts at the beginning of October. For more information please see: MSc Curriculum.


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Will I be guided and offered help when I arrive in Karlsruhe?

There will be an orientation week for 1st semester students. It is organized by the KSOP Office and several student representatives in order to ease the administrative steps, schedule your time table as well as to get to know your study colleagues, the city and the campus.

 

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Are German language skills mandatory?

German language skills are no precondition for the master program, but they are helpful in finding an internship during the program. Also they ease your job entry in Germany. The International Department offers courses for KSOP students.

 

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Where can I check my application status?

You can check your application status on the website where you filled out the online application form:
application status

 

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What are the costs? Are there scholarships?

There are no tuition fees. 

Fixed costs per semester (6 months):       

  •  145€ (approximately) for university semester fees*
  •  500€ (approximately) compulsory German national health insurance

 

*Please note: Most likely from the winter semester 2017/2018 onwards, enrolment fees of 1,500 euros per semester for international students are to be introduced at the universities in Baden-Württemberg. International students with EU/EEA citizenship are able to study without paying fees. Find more information here .

 

Variable costs per semester:

  •  Accommodation (depends on where one stays— between 1650€ and 2760€)
  •  Public transport (estimated: 140-150€)
  •  Food Expenses (estimated: 1400€)
  •  Pocket Money (estimated: 900€)

Find more details about living costs here.

For outstanding international students, we offer scholarships of up to 800 € per month.
The scholarship of 800 Euros is enough to cover your living costs.

Outstanding study results are meant to be among the best 10% students of your class.

 

You need to send your scholarship application together with your application for the program until April 30.

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How do I apply for the KSOP scholarship?

  • You can apply for financial support at the same time when you apply for admission to the Master program. The application for the KSOP scholarship should be sent together with the complete application.
  • Single scholarship applications without related application for the Master program are not accepted.
  • The referee should mention in the letter of recommendation, that you are recommended for a scholarship.
  • Extra-curricular activities MUST be proofed in form of a certificate, you also need to mention those in your CV and letter of motivation.
  • Only complete scholarship applications will be further processed.
  • Letters of recommendation can be sent separately by the authors to Ms. Miriam Sonnenbichler: sonnenbichler∂ksop.de

 

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When do we receive an answer about the scholarship?
 

The decisions will be made by the middle of June.

 

 

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What is your last deadline for handing in the TOEFL or IELTS examination score?
 

The latest deadline is the end of the first semester, but we prefer to receive the English certificate together with your application for the KSOP program.

 

 

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What is the TOEFL Institution Code?

The institution code of KSOP is B618.

Attention! Only certificates that were send directly by ETS will be taken into account!

 

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What can I do to strengthen my profile before applying for the course?
 

To strengthen you application you can get more background knowledge in Optics & Photonics, eg. by doing an internship in a related company or participate in a related research project or workshop. Also it is important to have good recommendation letters from your professors and to show your motivation related to Optics & Photonics in your motivation letter. Please be aware that very good grades and a profound knowledge in mathematics is mandatory for all applicants.
We do not expect that you fulfill the GRE PHYSICS as an entry criteria. You can find a list of necessary application documents and selection criteria on the KSOP homepage

 

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Does the program include an internship or work-placement scheme?
KSOP has close connection to the German Optics & Photonics industry. An 8-week industrial internship in the semester break between the 2nd and 3rd semesters is included in the curriculum. You can find more detailed information in the module manual. KSOP helps its students to get in touch with industry early e.g. via company visits and career fairs.

 

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What are my job perspectives after graduating?

With study plans tailored to your needs, the master program prepares every student for exciting careers in the field of Optics & Photonics. The best master students are additionally given the opportunity to enter the KSOP PhD program creating a basis for world-class research. Also KSOP helps its students to get in touch with industry early e.g. via the compulsory industry internship, company visits and career fairs.

Our graduates work as Application & Development Engineers, Optical Designers, International Project Managers, Software Developers and System Architects, Quality and Product Managers, Technical Sales & Service Engineers or pursue a PhD and work as Post-docs in academia afterwards.

See where our KSOP alumni are currently working. You can get further job information with a step-by-step guide on the website Make it in Germany

 

 

 

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For Successful Applicants

1. First Steps & General Information

What happens after arriving in Germany?

How do I get to Karlsruhe and Karlsruhe School of Optics and Photonics?

Is the student card working as a tram ticket?

What are the first necessary steps I have to do by the time I arrive at Karlsruhe?

Where should I go to register myself as a foreigner to the new city and for Visa extension?

It’s the first time I leave my country to Europe. Is there anyone from my country who may help me?

General information on your stay in Germany:
http://www.justlanded.com/english/Germany

Important Links

 

2. Visa

What happens if I am late to attend the program, e.g. if I have trouble with my visa application?

What are the visa requirements to enter and stay as a student in Germany?

 

3. Bank Account

Blocked Bank Account: What is it?

How to open a blocked bank account?

 

4. Documents

Which documents do I need for the enrollment at KIT?   

 

5. Living in Karlsruhe

Is it necessary to have a health insurance?

Where do I find accommodation in and around Karlsruhe?

What sort of accommodation is available in Karlsruhe and what would be the likely cost?

How do I get to Karlsruhe and Karlsruhe School of Optics and Photonics?

Is the student card working as a tram ticket?

Where can I buy a second hand bicycle?

Where should I go to register myself as a foreigner to the new city and for Visa extension?

It’s the first time I leave my country to Europe. Is there anyone from my country who may help me?

How accessible is Karlsruhe and Karlsruhe School of Optics and Photonics?

Welcome package

 

6. Working in Karlsruhe

Are there opportunities to work at the KSOP institutes to earn some money?

Might there be opportunities to work outside of the semester dates assuming an internship or thesis project is not scheduled?

How many working hours are allowed with the student visa?

 

 

 

 

 

 

Which documents do I need for the enrollment at the KIT? 

Please take with you to Karlsruhe: 

EU Students
  • Official admission letter from KIT
  • Passport
  • Original certificates of B.Sc. degree or university diploma
  • 2 passport-size pictures
  • Certificate of de-registration (Exmatrikulationsbescheinigung) if you already have been registered with another German university
Non-EU Students
  • Official admission letter from KIT
  • VISA, passport
  • Original certificates of B.Sc. degree or university diploma
  • 2 passport-size pictures
  • Chinese, Vietnamese and Mongolian students also need an APS certificate of their graduation degrees from the German embassy in Beijing, Hanoi or Ulan Bator
  • Certificate of de-registration (Exmatrikulationsbescheinigung) if you already have been registered with another German university
     

 

 

 

 

Health Insurance:

  • If available: certification of sufficient health insurance with a recognized German insurance company (if not available, you can sign a contract with a health insurance company as soon as you arrive in Karlsruhe)
  • Or: Certificate of waiver from a German recognized health insurance company, in case that you have a health insurance plan with a private company or if your insurance at home can be applied in Germany (this can also be checked with a local health insurance company as soon as you arrive in Karlsruhe)
  • More information about the student health insurance

 

 

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What are the visa requirements to enter and stay as a student in Germany?

  • Applicants from EU and EFTA are free from the visa requirements.
  • As a general rule, all other nationals from other countries need a visa in order to stay and study as a student in Germany. Please be sure to contact the German embassy in your country when you are uncertain if you need a visa.
  • Important: Please find out the documents and duration required for your visa processing so that you can plan and arrive in Germany in time for the orientation week.
  • You CANNOT join us with a tourist visa. DO NOT enter Germany with a tourist visa and expect that a student visa will be issued to you in Germany! Once you are in Germany, you will not be able to apply for a student visa!

Note: In some countries, there is the need to open a blocked bank account as
part of the student visa application. Please read “BLOCKED BANK
ACCOUNT: WHAT IS IT“ in the FAQ.

 

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What happens if I am late to attend the program, e.g. if I have trouble with my visa application?

In some cases the KSOP office can decide to extend the arrival date for incoming students, but the latest arrival might be 2-3 weeks after the lectures have started and only if there is a certain problem, e.g. with the visa process.

If you need assistance with your visa application, please fill in the form "KSOP_Assistance Required in Reducing Waiting Time for Processing of Student Visa" and send it to us.

 

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Is it necessary to have a health insurance?
 

Yes. In fact it is a prerequisite for the enrollment in KIT but you will have the possibility to contract one directly during the introduction week.

More information about the student health insurance

 

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Blocked Bank Account: What is it?

  • Such an account is required in order to prove that you have sufficient financial resources to support your studies and stay here in Germany. In order to receive the student visa, you have to prove that you have 8000 € at your disposal per year.*
  • Usually students from non EU-countries are required to open a blocked bank account and the embassy in your country may require you to open this account before issuing you a visa: please be sure to confirm this with your embassy.
  • Please note that you can only deduct a certain amount of money from the bank account per month. Please confirm the monthly amount with your bank. This means you will have to estimate your cash needs and plan accordingly.

*Amount may vary from country to country. Please confirm with your embassy.

More information about blocked bank accounts.

 

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How to open a blocked bank account?

  • Please note that Karlsruhe School of Optics and Photonics CANNOT help you to open the account.
  • It takes MORE than a week to open a blocked account and therefore you are advised to start applying for one immediately, in order you don´t delay your arrival.
  • The German embassy in your country might be able to give your more information regarding which banks to contact.

 

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How do I get to Karlsruhe and Karlsruhe School of Optics and Photonics?

  • If you are landing in Frankfurt International Airport, there are high-speed trains that bring you to the Karlsruhe Main Train Station (Hauptbahnhof). For more details check the Directions
  • From the Karlsruhe Main Train Station, you can take one of the following trams:

                 Tram S1/ S11 (heading for Hochstetten)
                 Tram 3 (heading for Heide)
                 Tram S5 (heading for Wörth Dorschberg)
                 Tram S52 (heading for Germersheim Bf)
                 Tram 6E (heading for Kaiserplatz)

  • Please make sure to buy a ticket for the tram (EUR 2.40 per ride, available from ticket machines at stops).
  • When you alight at the tram stop known as Herrenstraße, it is less than a 5-minute walk to Karlsruhe School of Optics and Photonics.

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How accessible is Karlsruhe and Karlsruhe School of Optics and Photonics?

  • Karlsruhe is located in the state of Baden-Württemberg in the beautiful south of Germany and is a university city with a huge student population. Find out more about the amazing city in which KSOP is located.
  • The comprehensive tram and train network in Karlsruhe is a busy one, making it very convenient to travel to different parts of Germany and Europe. There are direct high-speed trains that connect the main train station to the Frankfurt International Airport.
  • Several tram lines link the Karlsruhe Main Train Station to the Herrenstraße tram stop, which is the tram stop closest to Karlsruhe School of Optics and Photonics.
  • Karlsruhe School of Optics and Photonics itself is a 5-minute walk from Kaiserstraße (King’s Road), the high street in Karlsruhe. This means a very central location, where university facilities, institutes, laboratories, libraries and offices are easily accessible on foot or by bicycle.
  • In addition, many shops and supermarkets are only a stone’s throw away, making shopping relative hassle-free.
  • The magnificent Schloss (palace) and huge Schlosspark (palace garden) are also right next to KSOP and students have the possibility to engage in sports or just enjoy leisurely strolls.

  • Most places can be easily reached by bicycle.
     

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What sort of accommodation is available in Karlsruhe and what would be the likely cost?
 

Student housing and private living are available. The student residences have long waiting lists. Therefore we suggest you to register early at several dorms and to look for a flat on the private market in addition.
In the city of Karlsruhe you should calculate around

  •  200 – 250 Euro for a single room in student residences
  •  250 – 350 Euro for a room in a shared flat
  •  300 – 400 Euros for a one-person appartment
  •  500 – 600 Euros for a flat for two persons

Outside of Karlsruhe it could be cheaper. Please check the following link list to get an overview of the accommodation offers in and around Karlsruhe.

As a new student, you will receive a free semester ticket for trams and busses. However, please note that you need to be registered in the city of Karlsruhe in order to receive the free semester ticket!

 

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Where do I find accommodation in and around Karlsruhe?

 

Since the accommodation situation in Karlsruhe is quite tense, we recommend you to apply for several housing options as soon as possible.

Here is the general overview of the accommodation possibilities:

University of Karlsruhe Residences and Private Student Residences: 

 
 
 

Hostels / Hotels in Karlsruhe: 

 
 

Other Possibilities: 

 
Bulletin Boards 
  • in der Mensa / in the student cafeteria 
  • in einzelnen Instituten / in some of the institutes 
  • Newspapers
  • Sperrmüll (immer Freitags / every Friday) 
  • Karlsruhe Anzeiger (Mittwochs und Freitags / Wednesdays and Fridays) 
  • BNN (Mittwochs- oder Samtagsausgabe / Wednesday or Saturday edition) 
  • Agencies:
    Fair-Schlafen Zimmervermittlung
    Förlenweg 6
    76287 Rheinstetten
    0721 - 951 3704
    Zimmer∂fair-schlafen de
    EUR 50-60 pro Monat (zusätzlich zur Miete) / per month (in addition to the rent)
 
Erasmus Mailing List Karlsruhe
 
You can subscribe to the Erasmus Mailing List Karlsruhe 
 
This list is organized by the student group “AK Erasmus” (www.ak-erasmus.de -> 
Mailinglisten -> Subscribe Erasmus-In). It is for undergraduate and Master students.
If you inscribe, you will receive quite a lot of emails by other students. Sometimes 
they just invite to parties or they want to sell something (anything from cooking pot till 
bikes are available) and sometimes also rooms for rent are sent around this list. You can also send an email to this list if you need something (bike, room…).
You can find more information on AK Erasmus on their facebook page https://de-de.facebook.com/erasmus.ka

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Welcome package

  • The welcome package consists of:
  1.  a voucher for a student ticket of the KVV (for one semester)
  2.  shopping vouchers of the City Initiative Karlsruhe worth 50 Euro
  3.  credit of 12 Euro for the hire bikes of the Deutsche Bahn
  4.  a book about Karlsruhe and a voucher for DAS FEST Karlsruhe       
  5.  additionally, all students will receive a lottery ticket upon registering, giving them the opportunity to win one of the specially designed student bikes.
  • ATTENTION! You only receive the welcome package when living in the inner city of Karlsruhe (not Landkreis Karlsruhe)

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Are there opportunities to work at the KSOP institutes to earn some money?
 

Yes, KSOP institutes offer jobs as student assistants. As soon as you started your studies in Karlsruhe, you can apply directly at the institutes. Usually you can earn up to 400 Euros for 40 hours per month. However, this is up to the institutes how much they can offer to you. Also your work there will give you an insight into the KSOP research activities. Another option is to find a working student job in a company in Karlsruhe. As Karlsruhe is a real “student city”, companies also offer these work options.

 

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Might there be opportunities to work outside of the semester dates assuming an internship or thesis project is not scheduled?

 

During the semester break exams and the internship are scheduled. But in Germany internships are paid from 500 to 700 Euros usually. And if you receive the scholarship, this will be on top.

 

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What happens after arriving in Germany?

 

  1. Matriculation at the university
  2. Joining the German national health insurance
  3. Registration at the Karlsruhe Resident Registry Office
  4. Opening of bank account
  5. Getting a German mobile phone number
  6. Renewing student visa at Foreigners’ Office (110€ to be paid there)

 

  • The Student Office assists the newcomers in points 1), 2), 3) and 4). Please submit the necessary documents when the student office sends you an email to ask for them.
  • It is important for all students to have a bank account here in Germany as you need to transfer the semester fees from a German bank account. Therefore it is advisable to open an account as soon as soon as possible.
  • A German mobile telephone number will be especially useful for foreign students who want to avoid international roaming fees and keep in touch with family and friends.

Reminder: Please inform the Student Office of any changes to your contact information, be it your address or mobile telephone number.

 

 

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What are the first necessary steps I have to do by the time I arrive at Karlsruhe?

We will inform you about all necessary steps at the orientation week together with the help of KSOP senior students. However the main basics will be: apply at the city-and foreigner office, open a bank account, contact a health insurance, and buy a SIM card.

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It’s the first time I leave my country to Europe. Is there anyone from my country who may help me?
 

As soon as you have accepted the study place, you will receive contact details of a senior student from your country or region (“KSOP buddy”), who will guide you and answer your questions. 

 

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Where should I go to register myself as a foreigner to the new city and for Visa extension?

 

The closest city office from KSOP is the city center one and the Foreigner office. And don’t worry about the registration, we’ll assist you with that during the introduction week.

 

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How many working hours are allowed with the student visa?

With a student visa, students are allowed to work up to 120 completed days (5 to 8 hours per day) or up to 240 half-days (not more than 4 hours per day). Jobs as student assistants (so called "Hiwi", eg. as a tutor) are allowed without time restrictions. Also working during a compulsory internhsip is allowed.

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Is the student card working as a tram ticket?

Yes, during the weekends and after 6 pm from Monday to Friday but you need to print out your matriculation certificate from the KIT student portal and have it with you, which is available after the semester has started.

 

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Where can I buy a second hand bicycle?

 

 
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Important Links

 

Blogs from international students in Germany: http://networkedblogs.com/wkQ0E

Information about studying and working in Germany:
http://www.study-in.de/en/

Chat-Series: Ask our Experts!
http://www.study-in.de/en/chat/

Studying in Germany:
http://www.justlanded.com/english/Germany
http://www.young-germany.de/topic/study

Working in Germany:
http://www.make-it-in-germany.com/

http://www.young-germany.de/topic/work

 

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